Assisting the CEO and senior management with general office tasks, managing diaries, responding to emails and liaising with various stakeholders on behalf of the business with the ability to assess priorities and resolve potential conflicts
Maintenance of private and confidential information at all times
Responsible for organising of internal and external meetings on behalf of the CEO, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas
Provide support with various projects, producing letters, reports and taking minutes
Communicate meeting reminders and board reports with relevant Board and Management members
Collating and filing expenses and preparing expense reports
Document management and preparation, formatting and distribution of presentations & other documents
Organising Travel – National & International trips, including flights, accommodation, trains, visas, etc. Hospitality Tickets & Events meetings, sending out invites, arranging conference facilities and any suitable business lunches
Acting as a first point of contact, screening calls and taking messages as appropriate for the CEO and potentially Directors.
Execute all other miscellaneous secretarial duties for CEO and the Board of Directors as required.
Cover Reception as needed.
A third level qualification in Office/Business Administration or equivalent
2-4 years’ experience in a PA role supporting at Senior Management/Director level
A high level of competency with MS Word, Excel and PowerPoint
Experience building relationships with different stakeholders
Have legal working rights in Ireland
Worked on Global time zones
A recognised secretarial qualification is preferred.
Excellent attention to detail and organisational skills
Excellent Communication and Interpersonal skills
Demonstrated Trust and Confidentiality skills
- Personal Assistant: 2 years (Preferred)
- Should have legal rights to work in Ireland
Please Click Here to apply.